Presenter Information

Oral presentations

For information on scheduling, visit scientific programme

  • Length of presentation slot: 20 minutes, including ~5 minutes for questions. (invited talks have 40 minutes, including questions.)
  • LCD projectors and computers (MS PowerPoint and Adobe Acrobat Reader) will be available. Overhead projectors, 35 mm slides projectors and VHS videotape players are NOT available.
  • Please bring a memory stick containing your presentation. All presentations must be pre-loaded in the slide center area. Please do this the previous day if possible.
  • Important note - two slide centers will be set up (1 at MAUTO and 1 at CASA UGI) : Presenters who will have a speech at MAUTO have to pre-load their presentation in the slide center set up at MAUTO. Presenters who will have a speech at Casa UGI have to pre-load their presentation in the slide center set up at CASA UGI.
  • Please note that at CASA UGI, there will be only a VGA connection, HDMI connection could not be provided.
  • If you have special requests, please let us know well in advance. An AV technician will be available should any assistance be needed.

To avoid software compatibility problems (MS PowerPoint), speakers are advised to save their PowerPoint presentation in 'pack-n-go' format AND bring a backup PDF version of their presentation. 'Pack-n-go' format is used when burning a presentation to a CD for use on another computer that may or may not have your current version of PowerPoint installed. It installs a viewer capability. The file should be saved as 'Package for CD' under the 'File' tab in PowerPoint 2003; under the 'File > Publish' tab in PowerPoint 2007; under 'File > Save & Send > Package Presentation for CD' in PowerPoint 2010; and under 'File > Export > Package Presentation for CD' in PowerPoint 2013.

Sessions chairs

Please ensure that you meet your presenters before the start of the session and that you know who is presenting each paper. Ensure that the presentations have been loaded onto the computer. You will be provided with a timer and are expected to ensure that the session keeps to good time to allow people to switch between sessions with minimal disruption if necessary.

If a speaker is absent, please do not change the session schedule, which may cause people to miss a presentation they had intended to listen to.

Poster presentations

  • Recommended poster size: A0 portrait orientation
  • Fixings will be provided.
  • Conference Organizers do not have the responsibility of loss or damage of posters
  • You are required to be beside your poster during the hours listed in the programme schedule.
  • The location of your poster will be noted on each board in accordance with the corresponding number listed in the Programme Book given out at registration.
  • There will be a dedicated area for the student poster competition.

Poster schedule information: 

Poster session 1

  • Posters could be displayed on April 10th starting from 09:00am
  • Posters have to be removed within April 11th at lunch time

Poster session 2

  • Posters could be displayed on April 11th starting from lunch time
  • Posters have to be removed within April 12th at 06:00pm (end of the Conference)

Student Paper Competition

  • Posters could be displayed on April 10th starting from 09:00am
  • Posters have to be removed within April 12th at 06:00pm (end of the Conference)

For information on scheduling, visit scientific programme