Useful information

CLIMATE  

April is a good month to visit Italy due to the weather. The average temperature would remain between 10 to 18 degrees Celsius. Days are usually sunny.

BANKS AND CURRENCY EXCHANGE 
Banks are commonly open from 8.40 to 13.30 and from 14.40 to 16.00, Monday to Friday.
The Italian currency is the EURO. The Euro is available in banknotes and coins. The exchange rate is set on a daily basis. Cash machines are located inside the  meeting venue and at every bank throughout the city. Credit cards are generally accepted in most restaurants, hotels and shops.

VISA  
Italy is part of the so-called Schengen zone, thus citizens from Countries being part of this area and citizens from the EU, do not need special visas to enter the Country. However, before departure, foreigners wishing to enter Italy should verify their own Country's policies. 
Foreigners needing a special invitation letter in order to obtain visas may request it from the Meeting Secretariat at least three months prior to the Congress.

DO YOU NEED A VISA?
Visit the
 Italian Foreign Affairs Ministry's web site to:

  • find out whether - depending on your citizenship, country of long-term residence, and the duration and reasons for your stay - you need a visa to enter Italy.
  • find out which documents are required in order to apply for your visa.

When entering Italy, even if you have already obtained a visa, the border authorities are authorised to check the documentation required for obtaining the visa itself.

WHERE TO APPLY FOR A VISA
List of Italian Embassies and Consulates

VISA FEES
For further information on entrance visas for Italy and the Schengen area click here

INSURANCE AND VACCINATIONS 
The meeting fee does not cover insurance for the delegates. The organisers recommend that delegates take out insurance in their home country to cover pre-journey cancellation for personal reasons and necessary insurance to cover accidents, medical expenses and loss of personal belongings during the visit. No vaccinations are needed when visiting Italy.

HEALTH 
Participants requiring urgent medical care should go to the nearest hospital emergency room (airports and many train stations have medical teams and first aid facilities). Those with serious illnesses or allergies should always carry a special note from their physicians certifying in detail the treatments in progress or that may be necessary.
Before departure from home, it is advisable to get a document certifying coverage by the national health-care service.
Chemists’ shops are open from Monday to Friday on 8.30-12.30 and 15.30-19.30. Night-time service is provided on a shift basis. Business hours and night shifts are displayed outside of each chemist's. 

ELECTRICAL SYSTEM 
Italy uses a 220 volt (2 pin round plugs). Always check the power supply before using equipment.

BUSINESS HOURS 
Government offices are usually open Monday to Friday from 8.30 am to 2 pm. Generally shops are open from 3.30 to 7.30 pm on Monday; from 9.30 to 12.30/1.00 pm and from 3.30 to 7.30 pm from Tuesday to Saturday, while supermarkets open at 8.30 am and close between 7.30 pm and 9 pm and often also on Sundays.

EMERGENCY 
Emergency call numbers 112 for Carabinieri, 113 for Police and 118 for Rescue and Hospital Service.

PHONE SERVICE 
The international telephone access code for Italy is 0039. The city code for Turin is 011.

POST OFFICE 
In every city district there is a postal office open from Monday to Friday on 8.30-13.30 and from 8.30 to 11.00 on Saturday. The central postal office is located in via Alfieri 10. Pre-stamped postcards and letters can be posted in the numerous mailboxes located throughout the city. Stamps can be bought at post offices or at tobacconist’s. 

SMOKING
No smoking = Vietato Fumare. Smoking is not permitted in public spaces in Italy and in the conference venue.

TIME ZONE 
GMT + 1 (+ 2 in summer).

TIPPING 
Service charges are included in your restaurant bill, so you are not expected to tip. It is common practice, however, to leave a small amount as a tip, but this is by no means obligatory. 
Be aware that prices in Italian bars and caf├ęs double (sometimes even triple) if you sit down.

WEIGHTS AND MEASURES 
Metric

VALUE ADDED TAX (VAT – IVA in Italian)
Goods and services in Italy are subject to 22% VAT tax. This tax is usually included in the price and, if not, it is clearly stated. Foreign private companies providing a regular VAT number (belonging to the European Union or not) are entitled to purchase VAT exempted fees for the meeting.

FORCE MAJEURE
In the event of the entire conference having to be cancelled due to force majeure, the organiser cannot accept liability for any claims for damages and/or losses. If, for reasons beyond the control of the Organizing Committee the Meeting is cancelled, registration fees will be refunded after deduction of expenses already incurred.

DISCLAIMER
The organisers cannot accept any liability for damages and/or losses of any kind which may be incurred by the conference participants or by any persons accompanying them, both during the official activities and the excursions. Participants take part in all tours and events at their own responsibility.